Operations Coordinator

Honeymoon Israel Foundation • Contract • Remote (United States) • $46k - $56k / year • 3m ago

Description

Honeymoon Israel is seeking a temporary, full-time professional for the role of Operations Coordinator (OC) to play a critical role for HMI as it grows its operations and impact. The role is responsible for day-to-day operations related to trips and general operations. The OC is an integral member of the Operations Team and will work closely with the Program Team. This position reports to the Director of Operations.

Key Responsibilities

Trip Vendor Liaison Support:

Provide and ensure accuracy of participant registration information with trip vendors (airline provider and tour provider)
Monitor and audit registration reports ensuring travel requirements for all passengers are met (visas, passports, etc.)
Coordinate and communicate details in preparation of trips to travel vendors (special requests, special accommodations, call scheduling, etc.)

Trip Support:

Respond to participants’ requests and inquiries via email and phone
Coordinate outreach regarding registration requirements to participants
Schedule pre-trip communication and implement trip portal updates
Provide logistical support for pre-trip events as needed
Generate existing reports to support trip-related needs
Update database by entering data in Salesforce and cleaning up data as needed (generate reports, database management,)
Potential to conduct in-person and online interviews for couples applying to program

General Operations:

Schedule bulk and individual text messages (Mogli platform within Salesforce)
Update participant data in Salesforce regularly
Coordinate requests, reports, and emails with partner city organizations
Support application experience team by coordinating report requests, trip invitations, and interview logistics
Other duties as assigned

Key Qualifications and Position Details

Key Qualifications:

Bachelor’s degree preferred
Minimum 2-3 years of experience in an operational or administrative role
Exceptional attention to detail
Proficient in Slack, Gsuite, Microsoft Excel; Salesforce a plus
Outstanding interpersonal and written communication
Working knowledge of the travel industry
Ability to juggle multiple projects simultaneously
Ability to maintain and manage vendor relationships

Compensation:

This is a contract position until the end of December 2025, minimum 30 hours/week.

This is a remote position with preference to Phoenix, Chicago, or DC. The salary range for this position is $46 - 56k, on an annual, full-time basis to be prorated accordingly. Salary is commensurate with experience. Flexible office hours and work environment. Some domestic travel will be required.

Honeymoon Israel is an equal opportunity employer committed to advancing diversity, equity, inclusion, and justice. We strive for our team to reflect the diverse community we serve. We encourage candidates of all cultural, racial, religious, gender, and sexual identities to apply.

About Honeymoon Israel Foundation

Honeymoon Israel (HMI) is the premier North American Jewish organization focusing exclusively on welcoming diverse young couples who are seeking Jewish connection. HMI helps young couples with at least one Jewish partner bring Jewish life and understanding into their homes in a personal, meaningful way. HMI empowers couples on their journey by engaging them in an open-ended inquiry into how to connect to the Jewish people, values, and traditions. HMI’s locally-based, immersive trips to Israel serve as a catalyst for lifelong connection to Jewish life through meaningful community building. To date, Honeymoon Israel has run more than 160 trips from 23 different cities, supporting nearly 3,000 couples as they explore Judaism. To read more about Honeymoon Israel and its mission and vision, please see www.honeymoonisrael.org.